Facility Rental
The church ground and building are available to members and organizations that have approval by the church and are engaged in activities that align with St. Martin’s mission statement.
“We are called to be disciples of Jesus Christ, ministering to all, thereby proclaiming God’s love. We strive, both individually and together, to experience a deeper relationship with God, and in changing times, to extend Christ’s unchanging ministry to one another, our community, our nation, and the world.”
Room Capacity
Sanctuary
ideal for worship services, lectures, concerts, special permission and pricing.
Miles Hall
a variety of uses, tables, and chairs available
Library
conference table
Choir Room
classroom style, tables, and chairs available
Youth Room
sofa and soft chairs for a more casual meeting
Guidelines
Alcohol Use
Whenever alcohol is served, appealing non-alcoholic alternatives must always be offered with equal prominence and accessibility. The serving of alcoholic beverages at church events should not be publicized as an attraction of the event, e.g. “wine and cheese reception,” “cocktail party,” and “beer and wine tasting.” Ministries inside or outside of congregations will make certain that alcohol consumption is not the focus of the ministry and that drinking alcohol is not an exclusively normative activity. Food must be served when alcohol is present. The groups or organizations sponsoring the activity or event at which alcoholic beverages are served must have permission from the clergy or the vestry. Such groups or organizations must also assume responsibility for those persons who might become intoxicated and must provide alternative transportation for anyone whose capacity to drive may be impaired. Consulting with liability insurance carriers is advised.
- Alcoholic beverages shall be limited to wine, champagne, and beer.
- In the presence of alcoholic beverages, food and alternative non-alcoholic beverages must be an offering in an attractive and inviting manner. Each beverage will be clearly labeled.
- At all times, the organization or individual will be in compliance with the Commonwealth of Virginia law regarding consumption and serving of alcohol.
- Anyone serving alcohol must obtain a Virginia alcohol permit for wine, champagne, and beer.
Policies
Abiding by St. Martin’s Guidelines and Policies is required for use of this facility. The event sponsor, a person of more than 21 years of age, is responsible for ensuring that the facility is returned to its original state, or better. They must make sure all lights and appliances are turned off, and all outside doors are locked and secure. If applicable, a copy of the alcohol permit must be in the Parish Office by the last business day before the function.
The following are general guidelines:
1. Smoking is not permitted in the building.
2. No church items (chairs, tables, dishes, flatware, etc.) are to be removed from the premises.
3. The church facilities must be returned to their original condition, and all tables, chairs and kitchen equipment used shall be returned to storage or their previous arrangement. This includes the care of the kitchen, dishes and utensils, are to be washed, dried, and returned to the proper storage area.
4. Groups must vacate the premises no later than 11 p.m. The security system is self-arming.
5. Music and activities must not be so loud as to disturb church neighbors.
6. Personal items brought to the church for an event shall be removed from the premises the same day as the event.
7. Professional caterers employed to provide food and beverage will have full access to the kitchen, its appliances, and equipment. All persons are required to adhere to church and Health Department guidelines.
8. Consumables/linens must be supplied by the Group.
9. Fire safety laws and regulations are to be followed. No exits or electrical panels may be blocked.
10. All trash is to be put into bag-lined trash cans and tied closed.
Fees
Fees apply to anyone using the facility for non-church related functions. Kitchen fees are additional to any room rental.
Diocesan and Parish groups may use the building non-gratis.
Use of the sanctuary must be approved by clergy – special pricing applies.
To calculate fees – who is using the building and for what purpose?
- Parishioner uses the facility for his or her business meeting; are they for-profit or non-profit? Fees apply accordingly.
- External groups are either for-profit or non-profit or lessee.
- Kitchen fees are additional to the room fee.
Key Replacement $30- Groups of 25 or more are required to pay:
$100 building use fee – refundable provided there are no damages incurred due to the group’s use of the building. - $25 per room – for multiple room usage
- $200 fee for cleaning – $25 fee per additional room
- Groups of 25 or more are required to pay:
Pricing Table
- Private Organization
- For-Profit Organization
- Member Business – For-Profit
- Non-Profit
- Non-member Individual
- Civic Organization
- Member Business – Non-Profit
- Member Personal Use
- St Martin’s Lessees
Hourly Usage Fee
Maximum Day Fee
Kitchen Fee – Basic – for serving only
Kitchen Fee – All –
Cooking/serving/catering
Cleaning Fees - Single Location
Cleaning Fees - Add'l Space incl Bathrooms
Set Up / Tear Down / hr
Refundable Deposit
For an application to utilize our building please email office@martinburg.org